Fulfilment 06 Consideration 03 Distribution 05 Preparation 02 Implementation 04 Evaluation 01 Corporate Accommodation Lifecycle - Powered by data Booking Management Check Availability Real-time availability feeds from CRS or PMS to booking platform. Deliver Content Push rich property content and images to supported booking interfaces. Manage Rates Distribute rates, discounts, and restrictions across channels. Optional Bespoke Platform Enable bookings directly through Optimise with full visibility and compliance. Automated Upload GDS Codes Assign corporate rate access codes to support agency and TMC access. Rate Rules & Conditions Define seasons, blackout dates, cancellations and rate inclusives Rate Loading Load contracted rates into CRS/PMS or channel manager for distribution. Discounts Apply agreed discounts across applicable segments or chain codes. Room Type Mapping Ensure consistency between contracted room types and system inventory labels. Rate Audit Flag Non-Compliant Bookings Identify bookings outside policy or missing agreed conditions. Real-Time Booking Data Ingest booking feeds for immediate compliance monitoring. Live Booking Audit Real-time booking validation against agreed rates Commission Block Verification Identify commission based bookings, helping reduce unnecessary supplier leakage. Opportunity Analysis Rate Cap Monitoring  Identify bookings above current rate caps to flag leakage and compliance issues. Consolidation Mapping Highlight supplier overlap and opportunities to consolidate for stronger negotiation. Rate Cap Calculation Suggest rate caps per location using data-driven benchmarks and spend thresholds. Policy & Booking Intelligence Uncover non-compliant bookings, preferred property usage gaps, and behavioural trends. Savings Recommendations Project achievable savings across cities or suppliers based on smart scenario planning. Simulated Strategies Model preferred hotel scenarios and evaluate cost impact before committing to RFPs. Output RFP Parameters Traveller Needs Reflect real preferences, behaviours, and location priorities from booking data. Safety & Security Include minimum safety standards and duty of care requirements for properties. Spend Analysis Set budgets using past spend, volume forecasts, and rate benchmarking insights. ESG & Sustainability Apply environmental and social criteria to guide supplier selection and compliance. Review & Negotiate Automation Auto-match options against set criteria to save time and manual effort Dashboard Centralised view of submissions, scoring, gaps and decision readiness. Real-Time Communication Enable live supplier negotiations, clarifications and updates within structured timelines. Rate/Seasons/Blackouts Capture and store detailed rate conditions, blackout dates, and seasonality rules. Contract Storage Automated secure agreements stored for future compliance and audit reference.

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